Inspection Reports

Build inspection reports with sections, subsections, findings, Voice AI, and Photo Analysis AI.

Updated May 4, 2026 · 3 min read

Hometrace inspection reports organize your work into sections, subsections, specs, and notes. Notes record findings, observations, and limitations, with photos and other supporting information. Work can sync between the native mobile app and the web workspace so you can capture in the field and finish on a keyboard.

Hometrace interface illustration: iPad comment specs: picked comments as a reorderable list with Add comment; an empty one with Choose comment(s).

Build an inspection

Create an inspection with its property, date, and services. Choose the appropriate template for each report-producing service. You can use a built-in template or import an existing template.

Hometrace interface illustration: Inside an inspection: service pill, Areas list with progress, Setup and Album, narration pill.

Open a service and its report. For an inspection with multiple services or units, check that you are editing the intended report and unit.

Hometrace interface illustration: Report editor: service and unit selectors, Areas rail with subsections, a checkbox spec with a note, a comment spec, General notes.

Hometrace interface illustration: Report editor on a phone browser: service and unit pills, Back to Kitchen, spec with notes.

Hometrace interface illustration: iPad Add comment sheet: Cancel, round +, Search comments, Select multiple, saved comments.

Complete the specs and add notes in the relevant section and subsection. In the redesigned note selector, select a note once to add it. You do not need to select it and then press a separate Add button. Saved spec comments have their own selection controls.

Hometrace interface illustration: Add note picker on a spec: search, scope chips, single-click notes, custom note and Dictate.

Hometrace interface illustration: iPhone Add note sheet: one-tap note choices, Custom note and Dictate.

Hometrace interface illustration: iPad portrait: Add note sheet over the split workspace, This spec / Electrical / All, Custom note and Dictate.

Capture or upload photos. On the web, open the inspection photo library. Room-enabled accounts use Photos and Scans (also called Photos & scans); other accounts can still show Album. Wait for uploads to finish before asking Hometrace to analyze them.

Hometrace interface illustration: Web Photos and Scans › Rooms: Kitchen model in 3D with pins, Fit and zoom, notes list with 1 not pinned yet.

Hometrace interface illustration: The same room switched to Floor plan.

Review the report, AI edits, access requirements, and recipients before publishing.

Hometrace interface illustration: iPad landscape: areas sidebar beside the Kitchen area with a four-column checkbox spec.

Narrate findings

In the redesigned native app, tap Narrate to record observations. Name the room or system and describe what you found. Use the camera to capture supporting photos. Stop sends the recording and captured photos for processing. The recording’s X discards the current take.

Review what Hometrace filed, including placement, wording, severity, and field values. See Voice dictation.

Hometrace interface illustration: iPhone area screen: subsection chips, checkbox spec, notes, narration pill.

Analyze photos

Ask Hometrace to analyze new photos or attach particular photos to a message. Analysis can save eligible changes directly to the report. Open Review to inspect and correct the results. Do not assume every finding is held as a suggestion awaiting acceptance. See Photo analysis.

Review before sending

Open Review & send. Use Review AI edits, Run final checks, and Preview report as available. Final Checks reviews report text and fields; it does not inspect photos or replace your professional review.

Check Sending to, any payment or document requirements under Before the report opens, and the optional Personal note. Select Publish and confirm when the report is ready. See Delivering reports.

What clients and agents see

The redesigned client website uses Summary, Full report or Reports, Rooms when available, and Docs. Docs groups invoices, payments, and attachments. A recipient may need to complete payment or required signatures before the report opens.

Eligible buyers and buyer’s agents can create a Repair request from the published report. On phones, the entry appears as Ask seller for repairs on Summary. Availability depends on the inspection and access permissions.

Once the inspection is published, later report edits appear in the same client report. You do not need to publish again for each edit.

Hometrace interface illustration: Full report: Sections list, Kitchen › Electrical, a Major note with photos and View in Kitchen, items with no issues.